Welcome to the Robertson County Register of Deeds FAQ page! Here, you'll find answers to the most common questions we receive. If you don’t find what you’re looking for, feel free to contact our office for further assistance.
No, all documents must be fully prepared and meet the necessary requirements for recording before being brought to our office. As we are not attorneys, we cannot provide legal advice or verify the validity of any document. Our role is solely to ensure that the documents meet the filing requirements for recording.
No, our office does not handle real estate transactions. However, there are several local title companies that specialize in these services, and many attorneys also offer assistance with real estate matters.
With very few exceptions, copies of recorded documents can be obtained by visiting the Register’s Office in person or by contacting us at 615-384-3772. To assist in locating the document, please provide key information such as the names of the buyer/borrower or seller/lender, the date of the transaction, or the Book and Page details.
The document that proves ownership of your property is called a deed. You should have received this document at the time of purchase. If you're unable to locate your deed, we can provide a copy from our records. Please note, we do not retain original deeds; they are returned to the individual or firm that files them with our office, whether by hand, mail, or e-file.
When your mortgage is paid off, a Release of Lien is filed by your mortgage company. Once recorded, a copy of this release is available from our office. In many cases, you may also receive the original document directly from your mortgage company by mail.
No, we cannot provide information on liens or encumbrances as this requires a title search, which is beyond our legal authority. However, if you need to check the status of a specific encumbrance, such as a release or assignment, we are happy to assist with that.
Our records are indexed using a grantor/grantee system as per Tennessee state law. To identify a property owner, we can search for deeds by name only. If you only have an address, please contact the Assessor of Property at 615-384-4311 to request the taxpayer's name for the property in question.
We can only record a Certified Copy of a document that has already been recorded in another government office. For all other documents, we require the original, signed, and notarized version for recording.